PRESIDENT

The following is a list of duties/responsibilities that is inclusive but not limited to those listed. Some physical ability is required.

• Plans and chairs at all Board Meetings and AGM unless another Board Member is appointed for the role in the president’s absence
• Determines the Agenda for all meetings/AGM and coordinates with Secretary for all Board members
• Delegates duties to other Board members as required
• Ensures that the Board adheres to the overall vision, mission & values of the organization
• Acts as the official spokesperson for the organization unless another Board member is appointed to fill that role
• Conducts an annual review of the direction, policies, and strategies of the organization
• Ensures that all correspondence to the RDBF is responded to according to the direction of the Board
• Is present and acts as the official spokesperson for all events during the festival
• Is responsible to the Board of Directors and its majority decision in any decision affecting the vision, mission & values of the festival
• Is present for setup, festival dates, and takedown

VICE PRESIDENT

The following is a list of duties/responsibilities that is inclusive but not limited to those listed. Some physical ability is required.

• Assists the President with his/her responsibilities
• Assumes the duties of the President in his/her absence
• In the event the President is unable to act as President, the Vice President shall be the Acting President
• Performs others functions entrusted to him/her by the President or Board of Directors
• Is present for setup, festival dates, and takedown

VP SPORT

The duties/responsibilities of the VP Sport are inclusive, but not limited to those listed. Physical ability is required.

• Be present for set up, festival dates, takedown
• Setting up/taking down of race lanes
• Constructing/dismantling of the docking system
• Transporting of boats to/from docks/festival site
• Loading/unloading boats from/to storage
• Arranging for delivery/pickup of the docking system
• Determine race schedule
• Arrange for all race day officials
• Loading/unloading of paddles/PFD’s
• Arranging timetable/duties of staging/dock volunteers
• Ensuring results of races are administered and posted
• Providing final race sheet results to President
• Maintain storage shed/equipment in a neat and organized condition
• Arrange/assist in Canada day FREE PADDLE
• Plan, Administer & Coordinate Community Paddling Programs/Camps/Clinics

VP TEAM COORDINATOR

The following is a list of duties/responsibilities that is inclusive but not limited to those listed. Some physical activity is required.

• Be present for set up, festival dates, takedown
• Paddling & Steering Experience Required
• Register coaches for the season
• Coordinate coaches schedules
• Provide basic teaching sessions for new coaches
• Arrange/coordinate boat rentals with community groups
• Manage all team registrations and practice schedules*
• Download all practice information to the web calendar
• Be available/on call at the marina for teams if needed
• Manage coaches/activities for various community events throughout the year (ie: Canada Day, school events, etc)
• Coordinate registration and practice information with VP Finance

*team registrations must be coordinated to ensure all team registrations are paid prior to their first practice

VP ENTERTAINMENT

The following is a list of duties/responsibilities that is inclusive but not limited to those listed. Some physical ability is required.

• Be present for setup, festival dates, and takedown
• Acquire SLGA beer/liquor permit
• Acquire refer truck for all beer/liquor & arrange for truck pick up Sunday morning
• Determine all inventory of liquor, beer, other beverages/supplies needed
• Set up of ticket sales/dispensary/equipment
• Determine staffing levels/duties/timetable
• Arrange fun activities for paddlers (Friday/Saturday)
• Arrange live/DJ entertainment
• Arrange all cultural entertainment/facilities/equipment
• Arrange & coordinate visiting priests accommodations, flights, meals
• Maintain/Repurchase inventory as needed
• Return unused inventory for credits
• Provide cleanup of site area
• Manage regular maintenance of beer garden tables, chairs, grounds, garbage
• Be available on-site during beer garden hours of operation
• Acquire lottery ticket permit/license
• Administer lottery tickets
• Administer children’s area ensuring adequate volunteers available/on duty

VP SITE

The duties/responsibilities of the VP Site are inclusive, but not limited to those listed below. Physical ability is required.

The VP Site is required to be on-site from 7 am-10 pm Thursday, Friday, Saturday of the festival weekend.

• Coordinate timetable for setup of all physical structures, equipment, vehicles
• Acquire all necessary licensing/permits for the Site and vendor registration/set up
• Handle all vendor registrations and organization of booths/vehicles
• Organize all security/timetables/locations
• Organize all waste/porta pot disposal/pick up times
• Oversee all fence set up/takedown
• Organize all sound/lighting setup/takedown
• Organize all WCA blue bins on the festival site
• Work with WCA maintenance on-site plan/water line demarcation
• Be on-site for final clean up Sunday morning (7 am-11 am)
  Ensure the entire festival site clear of any garbage from the festival
• Solicit new food/ arts/craft/community vendors
• Provide vendors with festival information
• Organize location of all team tents/tables/chairs
• Detail duties/locations of all volunteers
• Provide an organizational map to VP Volunteers of site materials layout
• Coordinate with volunteer/events & entertainment all details necessary for each VP
• Confirm all contracts and/or agreements with Board/President prior to authorization